What Documents Are Required to Apply for a Company in Singapore? A Comprehensive Guide to Essential Registration Documents!

What Documents Are Required to Register a Company in Singapore? A Comprehensive Guide

In the context of global economic integration, an increasing number of entrepreneurs and investors are turning their attention to Singapore - a country known for its openness and stable business environment. As one of the most competitive business hubs in Asia, Singapore attracts a large number of international companies due to its low tax rates, efficient services, and robust legal system.

In particular, as global capital continues to focus on Southeast Asia in 2025, the number of company registrations in Singapore has shown steady growth. According to the latest data released by the Accounting and Corporate Regulatory Authority ACRA, the number of new local companies registered in the first half of 2025 increased by more than 8% year-on-year, with a significant rise in the proportion of foreign-invested enterprises. This trend indicates that Singapore remains one of the top destinations for entrepreneurs and businesses looking to expand overseas.

For individuals and companies planning to establish a business in Singapore, what documents are required for company registration? This article provides a comprehensive breakdown of the essential documents needed to help you complete the registration process more efficiently.

I. Basic Registration Requirements

Before preparing your documents, it's important to understand the basic requirements for company registration in Singapore, as outlined by ACRA

1. At least one shareholder, who can be an individual or a corporate entity.

2. At least one local director, aged 18 or older, who is a Singapore citizen, permanent resident, or holds a valid Employment Pass.

3. A registered office address located in Singapore, which can be a physical office or a virtual office provided by a registered agent.

4. A qualified company secretary must be appointed within six months of incorporation.

5. No minimum share capital is required, but the shareholding structure must be clearly defined.

II. Required Documents for Registration

1. Company Name Application

Before formal registration, you must submit a company name application to ACRA. The name must be unique and not contain sensitive or restricted words. It is recommended to conduct a name search before submission to increase the approval rate.

2. Identification Documents of Shareholders and Directors

All shareholders and directors must provide valid identification documents, such as passport copies or Singapore NRIC National Registration Identity Card. If the shareholder is a corporate entity, the company’s certificate of incorporation and constitutional documents must also be submitted.

3. Proof of Registered Address

A valid Singapore address is mandatory. This can be a physical office or a virtual office address. Supporting documents such as a lease agreement or a service agreement with an address provider should be submitted.

4. Director Appointment Documents

A formal appointment letter for each director must be submitted, outlining their responsibilities and authority. For foreign directors, additional documents such as an Employment Pass or Entrepreneur Pass may be required.

5. Company Constitution

The Constitution is a fundamental legal document governing the company. It should clearly outline the company’s business scope, shareholder rights, and directors’ responsibilities. It must be signed by all shareholders and submitted during registration.

6. Appointment of Company Secretary

A company secretary must be appointed within six months of incorporation. The secretary must be qualified and can be an individual or a professional firm. An appointment letter and proof of qualifications must be submitted.

7. Shareholding Structure

A clear breakdown of the shareholding structure, including each shareholder’s percentage of ownership and type of shares, must be provided. Any future financing plans can also be included at the time of registration.

8. Business Description and SIC Code

A brief description of the company’s main business activities is required, usually defined using the standard Singapore Standard Industry Classification SIC code. This information is used for regulatory and statistical purposes.

III. Overview of the Registration Process

1. Submit the company name application.

2. Prepare and submit all required documents.

3. Pay the registration fee.

4. Wait for approval from ACRA.

5. Receive the Business Profile company registration certificate.

6. Open a corporate bank account.

7. Apply for relevant business licenses if applicable.

The entire process typically takes 1 to 3 business days, depending on the completeness and accuracy of the submitted documents.

IV. Important Notes

All documents must be in English. If originally in another language, a certified English translation must be provided.

If using a registered agent, a Power of Attorney must be signed.

After registration, the company must comply with Singapore’s tax and compliance obligations, including annual filings and financial audits.

Newly registered companies may be eligible for government grants and tax incentives. It is advisable to research relevant policies in advance.

Conclusion

As Singapore continues to rise in prominence on the global business stage, more and more companies are choosing to establish a presence here. Whether you're a startup or a multinational corporation, understanding the necessary documents for company registration is the first crucial step toward successful international expansion.

We hope this guide provides you with clear and practical insights to help you smoothly launch your business venture in Singapore.