MYS Company Registration

With its stable policies, superior geographical location, perfect infrastructure and trade convenience brought by RCEP (Regional Comprehensive Economic Partnership Agreement), Malaysia has become the first choice for global investors to deploy the Southeast Asian market. According to the latest data from the Malaysian Investment Development Authority (MIDA), foreign investment inflows in the first quarter increased by 23% year-on-year, of which Chinese investors accounted for more than 30%. In this context, understanding the latest policies and procedures for company registration in Malaysia will become a key step for companies to expand into the ASEAN market.

Core requirements for company registration in Malaysia

According to the latest regulations of the Malaysian Companies Commission (SSM), a registered company must meet the following conditions:

Company type and name

Company type: The mainstream choice is a private limited company (Sdn. Bhd.), and the shareholder liability is limited to the subscription of shares, which is suitable for 99% of foreign-funded enterprises.

Name requirements: It must be in English or Malay, must contain the suffix "Sdn. Bhd.", and cannot be repeated with existing companies. For example, the name "TechGlobal Sdn. Bhd." needs to be queried through the SSM name verification system.

Shareholders and Directors

Shareholders: At least 1, regardless of nationality, 100% foreign shareholding is allowed (special industries such as finance, energy, etc. require 30% local shareholding).

Directors: At least 1, must be a natural person over 18 years old, at least 1 director must be a Malaysian citizen or hold a long-term residence visa (such as the second home program).

Legal Secretary and Registered Address

Company Secretary: A local licensed company secretary in Malaysia must be appointed to be responsible for compliance matters (annual fee of approximately RM1,200-2,500).

Registered Address: Must be in Malaysia, virtual office can be used (annual fee of approximately RM800-1,500).

Registered Capital

Minimum registered capital is RM1, no paid-in requirement, but it is recommended to reserve funds according to the scale of business.

Other Requirements

Documents such as proof of identity of shareholders and directors (passport/ID card), company articles of association, business scope statement, etc. must be submitted.

Detailed explanation of the registration process

Name verification and alternative name submission

Submit 3 alternative names through the SSM online system, pay a fee of RM30, and get the result within 1-2 working days.

Prepare registration documents

Shareholder and director identity certificates, address certificates, company articles (M&A), statutory declaration (Form 48A), etc.

Documents not in English must be notarized and authenticated by the Malaysian embassy or consulate (such as Chinese company documents).

Submit application online

Upload documents through SSM's MyCoID platform, pay the department registration fee of RM1,010, and get approval within 5-15 working days.

Obtain registration certificate and seal

After approval, receive the "Certificate of Incorporation" and engrave the company seal (bar seal, atomic seal, etc.).

Bank account opening and tax registration

Choose a local bank (such as Malayan Banking, United Overseas Bank) to open an account remotely, and meet the activation fund requirements (about RM1,000-5,000).

Apply for a tax number (TIN) from the Inland Revenue Board of Malaysia (LHDN) to start the tax compliance process.

Full analysis of registration costs

According to the latest data, the total cost of registering a company in Malaysia is about 15,000-30,000 Malaysian ringgit, including:

Department fees: SSM registration fee 1010 Malaysian ringgit, annual review fee about 300 Malaysian ringgit.

Professional service fees:

Company secretary annual fee: 1200-2500 Malaysian ringgit.

Virtual address annual fee: 800-1500 Malaysian ringgit.

Other fees:

Bank account opening fee: 500-1000 Malaysian ringgit.

Document notarization and translation: about 2000-3000 Malaysian ringgit (depending on the complexity of the document).

Tax consulting and compliance services: billed by project.

Note: Special industries (such as manufacturing) can apply for Pioneer Status and enjoy 5-10 years of income tax exemption to further reduce operating costs.

Why choose NEO?

As a professional service organization deeply rooted in the Southeast Asian market, NEO helps enterprises to efficiently complete the registration of Malaysian companies with the following advantages:

One-stop service, saving time and worry

Provide full-process services from name verification, document preparation, department submission to bank account opening, and complete registration in 5-7 working days (40% faster than traditional processes).

Localized team, compliance guarantee

The local licensed secretary team ensures document compliance and avoids risks caused by policy changes. For example, the new SSM regulations require the first board meeting to be held within 6 months after the company is established, and NEO can arrange it on behalf of the company.

Transparent fees, no hidden costs

Clearly quotes do not include "hidden fees", and provide multiple packages (basic version/premium version) to meet different budget needs.

Tax planning and policy support

Design tax structures according to corporate needs, assist in applying for RCEP tariff preferences, East Coast Economic Zone (ECER) land subsidies, etc., to maximize cost-effectiveness.

Customer success cases

Have helped more than 50 Chinese companies land in Malaysia, with a customer satisfaction rate of 98%.

Malaysia's company registration policy continues to improve, providing unprecedented opportunities for enterprises. Whether you are developing e-commerce, manufacturing or service industries, choosing NEO's professional services can not only reduce compliance risks, but also take advantage of Malaysia's location advantages to quickly enter the 10 ASEAN countries and RCEP markets. Take action now and take a solid step forward in your global layout!