VAT Registration

With the booming development of global cross-border e-commerce, VAT (value added tax) tax number registration has become an important compliance link for companies to expand into the international market. Many EU countries and emerging markets such as Saudi Arabia have made major adjustments to VAT policies, such as changes in remote sales thresholds, tax rate optimization and compliance facilitation measures, providing companies with new opportunities and challenges.

Core requirements for VAT tax number registration

The material requirements for VAT registration vary from country to country, but must comply with the following general and specific country regulations:

1. General materials

Enterprise qualification documents: business license, company articles of association, legal person identity certificate (need to be translated and notarized, such as French translation required in France).

Business information: company registration address, business scope description (such as France needs to describe the sales model and warehousing situation in detail).

Financial proof: bank account information (must include IBAN/SWIFT code), sales and purchase records in the past 12 months (such as UK requirements).

Authorization documents: If entrusting an agency, a legal person authorization letter (PoA) must be signed.

2. Additional requirements for specific countries

Czech Republic: VAT tax number of other EU countries (if any), store backend link or sales estimate document must be provided.

Ireland: If selling through FBA warehouse, the warehouse address must be stated; remote sales exceeding 10,000 euros must be registered.

Germany: You must first obtain a local tax number (EORI number format is DE+tax number+suffix), and electronic invoices will be mandatory from July.

Saudi Arabia: Unregistered companies can use the penalty exemption policy (until the 30th) to make up or correct declaration errors.

Detailed explanation of the registration process

Material preparation and translation

Organize documents according to the requirements of the target country, and non-English materials must be professionally translated and notarized (such as France and the Czech Republic).

Submit application

Online submission: Czech and other countries support direct application on the tax bureau official website; Germany needs to go through the federal state tax bureau system.

Offline or agent submission: Some countries need to submit through tax agencies (such as most companies in France entrust agents).

Audit and feedback

The audit cycle is usually 1-6 weeks, but Germany may extend it to 2-3 months due to tax reform. Supplementary materials are required in time to avoid delays.

Obtaining a tax number and compliance declaration

After the audit is passed, the company will obtain a VAT tax number (such as the French local tax number starts with "8", and the EU tax number is "FR+11 digits") and must declare on time (such as monthly/quarterly declarations in the UK, and annual declarations in Ireland).

Registration fees and cost control

VAT registration fees vary by country and service type:

Basic registration fee: The official fee in most EU countries is about 200-500 euros, but in Germany it may be up to 800 euros due to the complex process.

Agency service fee: Professional institutions (such as Eurotax) provide one-stop services, and the fees usually include document processing, translation and subsequent declaration support. The lump sum price is about 1000-3000 euros (depending on the number of countries).

Policy dividends: Some countries provide fee reductions, such as Ireland's voluntary registration of B2B companies to deduct input tax, which can optimize costs.

Why choose NEO?

1. Professional team and policy tracking

NEO is deeply involved in the field of cross-border taxation. The team is familiar with the new policies of various countries (such as the mandatory implementation of electronic invoices in Germany and the penalty exemption window in Saudi Arabia), and can accurately avoid compliance risks.

2. Multi-country registration and efficient service

Covering mainstream markets: Support one-stop registration in the entire EU (including the UK and Ireland) and emerging markets such as Saudi Arabia.

Accelerated audit: Establish cooperation with tax authorities in many countries, and countries such as the Czech Republic and France can shorten the audit cycle to 1-2 weeks.

3. Technical tools and cost optimization

Intelligent declaration system: The self-developed platform supports the automation of VAT declaration in many countries and reduces the error rate of manual errors.

Transparent fees: Provide tiered pricing, and companies registered in more than 3 countries can enjoy a 20% discount to help you control costs.

4. Full-cycle compliance support

Tax dispute handling: Provide legal support for German tax audits or UK anti-tax avoidance investigations.

Policy warning service: Regularly push updates on VAT regulations in various countries (such as the EU's plan to cancel the 150 euro tariff exemption threshold) to help companies adjust their strategies in advance.

The new VAT policy brings both challenges and opportunities. Choosing a professional organization such as NEO can not only complete tax number registration efficiently, but also seize market opportunities through compliance layout. From material preparation to declaration optimization, NEO uses localized experience and global resources to help you go steady and far in your globalization journey.