How to Register a Subsidiary in Mainland China for Singapore Companies? Full Guide and Practical Experience

How Can Singaporean Companies Register a Branch in Mainland China? A Comprehensive Guide and Practical Insights

In recent years, with the deepening of Sino-Singaporean economic and trade cooperation, an increasing number of Singaporean companies have turned their attention to the Chinese market. According to data released by China’s Ministry of Commerce, Singapore’s actual investment in China grew by more than 15% year-on-year in the first half of 2025, reflecting sustained confidence by Singaporean investors in the Chinese market. At the same time, with continuous improvements in the business environment in China, the transparency and convenience of the registration process have also increased, offering favorable policy support for foreign-invested enterprises FIEs setting up branches in the country.

For Singaporean companies seeking to establish a presence in mainland China, understanding the registration procedures, legal requirements, and operational considerations is key to a smooth market entry. This article provides a practical, one-stop guide covering the registration process, required documents, and frequently asked questions, supplemented by recent case studies and practical advice.

I. Overview of the Registration Process

Setting up a branch of a Singaporean company in mainland China typically involves the following key steps

1. Determine the Type of Entity

Foreign companies entering China generally have two options establishing a representative office or setting up a branch. A representative office is limited to non-revenue activities such as market research and liaison work, whereas a branch can engage in actual business operations. Most Singaporean companies opt for a branch structure.

2. Choose the Registration Location and Industry

Companies should select a location based on their business profile. In recent years, areas such as the Shanghai Free Trade Zone, Qianhai in Shenzhen, and Nansha in Guangzhou have become popular among foreign investors due to their favorable policies. It is also important to confirm whether the intended business falls under the negative list of special administrative measures for foreign investment.

3. Submit Company Documents and Obtain Approvals

Apply to the relevant commerce or market regulation authorities with the required documents. Some industries may require prior approval or filing.

4. Business Registration and Business License

After approval, apply for a business license with the local market supervision bureau.

5. Tax Registration and Bank Account Opening

Complete tax registration within 30 days of obtaining the business license and open a corporate bank account.

6. Foreign Exchange and Capital Management

If cross-border capital flows are involved, procedures such as registration of basic information for foreign-invested enterprises with the State Administration of Foreign Exchange SAFE must be completed.

II. Required Documents

The following documents are typically required when establishing a branch in China

Notarized and authenticated copy of the Singapore parent company’s business license

Articles of association and board resolutions of the parent company

Identity proof of the legal representative of the parent company

Appointment letter and identity proof of the branch manager

Lease contract or property ownership certificate for the registered address

Pre-approval documents from relevant industry authorities if applicable

Power of attorney if an agent is handling the process

Notably, since 2025, several Chinese cities have piloted one-stop online filing systems for foreign enterprises, allowing companies to submit documents through integrated platforms and significantly reducing processing times.

III. Common Questions and Practical Insights

1. How to Choose the Registration Location?

It is advisable to prioritize regions with strong economic activity and favorable policy support. For example, the Shanghai Free Trade Zone offers tax incentives and streamlined approval procedures, while Qianhai in Shenzhen provides convenience in cross-border finance and technological innovation.

2. Is a Local Partner Required?

Most industries in China no longer impose restrictions on foreign equity. Singaporean companies can establish wholly foreign-owned branches. However, certain sectors such as education and healthcare may still require local partnerships. It is recommended to consult professional legal or service providers in advance.

3. Tax and Financial Compliance Considerations

China’s tax system is relatively complex. Companies are advised to set up compliant financial systems early on. The State Taxation Administration’s 2025 guidelines on cross-border tax management further clarify invoice management and VAT filing requirements for foreign enterprises.

4. Personnel and Labor Management

After establishing a branch, companies must sign labor contracts and contribute to social insurance and housing funds as required by law. In recent years, China has tightened regulations on foreign employees’ visas and residence permits, so early planning of human resource allocation is essential.

IV. Case Study

Take the example of a Singaporean technology company that established a branch in Suzhou Industrial Park in the third quarter of 2025, focusing on smart hardware RD and sales. By submitting documents through the one-stop online platform, the company completed business and tax registration in just 15 working days. Suzhou Industrial Park offered policy support such as tax rebates and office rental subsidies, helping the company reduce initial operational costs. The company’s representative said From preparing documents to final establishment, the entire process went more smoothly than expected. We recommend that other Singaporean companies conduct thorough industry research in advance and consider working with experienced agents.

V. Conclusion

As cooperation between China and Singapore deepens in fields such as the digital economy, green energy, and biomedicine, Singaporean companies face broad prospects in the Chinese market. For those considering setting up a branch in mainland China, understanding the registration process, staying informed of policy changes, and allocating resources effectively are essential to achieving a successful and stable market entry. Against the backdrop of China’s ongoing commitment to high-level openness, more Singaporean companies are expected to find new growth opportunities in China, contributing to mutually beneficial development.