Sample Writing for Subject Lines ofEmails

Examples of Writing Email Subjects for Foreign Trade

In international trade, a clear, concise, and professional foreign trade email can lay a good foundation for communication between both parties involved in the transaction. Whether seeking cooperation opportunities or following up on order progress, a high-quality email often yields twice the result with half the effort. Here are several practical examples of how to write email subjects for foreign trade emails for your reference

Example One Initial Contact with a Client

Subject Introduction and Proposal for Potential Cooperation

Dear Team of Company Name,

Hello! I am Your Name from Your Company Name. We have been specializing in the field of product category or service type for many years and hope to have the opportunity to cooperate with your company. Through our understanding, we believe that our products/services can meet your needs in specific areas.

Attached is a company profile and some successful cases to help you better understand our business scope. If you are interested in our products or have any questions, please feel free to contact me at any time. Looking forward to your reply!

Best regards,

Your Name

Your Position

Your Contact Information

This subject line is simple and clear, indicating the sender's identity and clearly expressing the main purpose of proposing a cooperation intention. At the same time, by mentioning specific needs, it enhances the professionalism of the email, making it easier for the recipient to develop interest.

Example Two Follow-up on an Inquiry

Subject Follow-up on Your Inquiry - Product Details & Pricing

Hello, Mr./Ms. Client's Name,

Thank you for your attention to our products! After receiving your inquiry last week, we immediately organized relevant materials and prepared a detailed quotation sheet. This document contains information about our newly launched products and corresponding price lists.

To ensure accuracy, please confirm if you need to adjust certain details such as quantity or specifications. If you have other requirements or need further discussion, please let us know at any time. We are very willing to provide you with the most suitable solution.

The complete quotation sheet is attached. Please check it out. We hope this exchange can smoothly advance the subsequent cooperation process.

Thank you!

Your Name

Your Position

Your Contact Information

This email is applicable when there is already an initial inquiry from the client. It not only shows attention to customer needs but also provides concrete action plans, such as providing detailed quotations, thus pushing negotiations forward.

Example Three Urging Payment

Subject Reminder for Payment Confirmation - Order No. Order Number

Dear Manager of Company Name,

Hello! Regarding the goods ordered under order number Order Number previously purchased by your company, the goods have been shipped and are expected to arrive at the destination on the estimated arrival date. However, we have yet to receive the related payment from your company.

Please verify the invoice and complete the payment procedures as soon as possible. In case of any issues or special circumstances, please contact us promptly. We hope to maintain a long-term stable cooperative relationship and believe that your company will handle this matter properly.

Thank you for your understanding and support!

Your Name

Your Position

Your Contact Information

When dealing with financial matters, the tone of the email should be polite but firm. The subject line in the above example directly points out the core reminder to pay and clearly mentions the order number, making it easy for the recipient to quickly locate the issue.

Example Four Post-Sales Service Feedback

Subject Request for Post-Sales Service Feedback

Hello, Mr./Ms. Client's Name,

Thank you for choosing to purchase our products! To continuously improve product quality and service levels, we sincerely invite you to fill out a short survey questionnaire to share your usage experience and suggestions for improvement.

Your opinions are crucial to us because they will directly affect future product design directions and service optimization strategies. We believe that through our joint efforts, we can create more satisfying cooperative results.

Survey Link Survey Link

Once again, thank you for your support!

Your Name

Your Position

Your Contact Information

This type of email aims to maintain existing customer relationships while collecting valuable feedback. A positive and proactive subject line helps stimulate the client's enthusiasm to participate.

The above four examples cover common scenarios in foreign trade work. When writing emails, note the following points

The subject line should be as specific as possible and avoid being too vague.

Be well-organized and logically coherent.

Use formal yet friendly tones.

Adjust wording flexibly based on actual situations.

Check for spelling errors and ensure proper formatting.

In summary, in actual practice, one must combine specific situations flexibly to achieve the best results.