Essential Documents for Registering a US Company in Nanjing - Don’t Miss It!

How to Register a U.S. Company in Nanjing Essential Documents You Must Have

In recent years, with the deepening of globalization, more and more Chinese companies have started to look toward overseas markets-especially the U.S. market. Registering a U.S. company has become a key step for many businesses aiming to expand internationally. As an important economic hub in Jiangsu Province, Nanjing offers a favorable business environment and abundant international resources, making it a popular choice for entrepreneurs and enterprises to complete the registration process for U.S. companies.

So, how can you successfully register a U.S. company in Nanjing? What key documents are required? This article will guide you through the essential steps and documents, helping you avoid unnecessary detours.

1. Why Register a Company in the U.S.?

Before diving into the document list, let’s explore why more companies are choosing to register in the U.S.

According to a recent report by Economic Daily, Chinese investment in the U.S. increased by over 15% in Q1 2025, with particularly strong growth in technology, manufacturing, and cross-border e-commerce. The U.S. boasts a mature legal system, a well-developed financial environment, and a vast consumer market, making it a top choice for companies expanding globally.

A U.S. company carries strong international credibility, which enhances trust in overseas cooperation and facilitates cross-border business, fundraising, and even stock market listings.

2. Common Types of U.S. Companies

When registering a U.S. company, entrepreneurs should choose the most suitable business structure based on their operations. Common types include

LLC Limited Liability Company Ideal for small to medium-sized businesses, offering flexible management and tax advantages.

C Corporation C Corp Suitable for companies planning to raise capital or go public.

S Corporation S Corp Designed for small businesses with certain tax benefits.

Branch Office or Representative Office Suitable for companies that have not yet decided on long-term operations.

Different company types may require slightly different documents, so it's advisable to consult a professional agency for evaluation before registration.

3. Required Documents for Registering a U.S. Company in Nanjing

Although you don’t need to travel to the U.S. in person, preparing complete and compliant documents is crucial for a successful registration. Below is a list of commonly required documents for company registration in U.S. states such as Delaware, California, and New York

1. Company Name and English Translation

The name must comply with U.S. regulations and not duplicate an existing registered name. It's recommended to check name availability on the relevant state’s official website.

2. Registered Address in the U.S.

A legal registered address is mandatory. Many companies opt for a registered agent service that provides an address and mail reception.

3. Information of Directors and Shareholders

At least one director’s details are required, including name, passport copy, and address. Some states allow legal entities to serve as directors.

4. Articles of Incorporation or Certificate of Formation

One of the core documents, it should clearly state the company name, registered address, director information, and share structure.

5. Shareholder Agreement if applicable

For companies with multiple shareholders, a shareholder agreement is recommended to clarify share distribution, investment ratios, and management rights.

6. Registered Agent Information

Most U.S. states require a registered agent Registered Agent responsible for receiving legal documents and notices. The agent must have a physical address in the U.S.

7. Federal Tax Identification Number EIN

After registration, the company must apply to the IRS for an Employer Identification Number EIN for opening bank accounts and tax filings.

8. Passport Scans and ID Documents

All directors and shareholders must provide passport scans and valid identification documents.

9. Business Purpose Statement

A brief description of the company’s main business scope. Requirements may vary by state, so it's important to research in advance.

10. Additional Supporting Documents

Depending on the state and company type, additional documents such as bylaws, business licenses, or power of attorney may be required.

4. Local Support Services in Nanjing

As a key economic city in the Yangtze River Delta region, Nanjing is home to numerous professional international business service agencies. With the growing pace of Chinese companies going global, Nanjing has developed mature services for overseas company registration, bank account opening, and financial and tax agency services.

For example, some agencies offer one-stop solutions, including company registration, EIN application, bank account opening, and trademark registration, significantly streamlining the process. The establishment of the Nanjing Free Trade Zone has also brought additional policy benefits for foreign-related enterprises.

5. Important Considerations

While the U.S. company registration process is relatively standardized, there are several key points to keep in mind

1. Choose the Right State Different states have different tax systems and regulatory requirements. Delaware is known for its business-friendly laws, while California offers a large market but higher tax burdens.

2. Compliance with Regulations After registration, it’s important to file annual reports and pay taxes on time to avoid penalties or company dissolution due to delays.

3. Legal and Tax Consultation It’s highly recommended to consult professional lawyers and accountants before registration to ensure proper company structure and tax planning.

Conclusion

If you're considering registering a U.S. company, Nanjing is undoubtedly an ideal starting point. From document preparation to final registration, careful planning and professional services can make the process efficient and smooth. We hope this guide provides you with practical help as you take your first step toward international expansion.