Harbin Guide to Deregistering a Hong Kong Company Step-by-Step Process for Smooth Operation

How to Smoothly Deregister a Hong Kong Company in Harbin A Comprehensive Guide to the Full Process

With the evolving global economic environment, many companies are adjusting their strategies by closing certain operations or exiting specific markets. For Hong Kong companies operating in Harbin through liaison offices or operational teams, timely and compliant completion of the company deregistration process is particularly important. Against the backdrop of increasingly standardized regulatory policies in 2025, understanding and mastering the correct deregistration procedures not only helps reduce legal risks but also effectively avoids potential tax and credit issues in the future.

This article combines the latest policy updates and practical experience to provide a detailed guide to help you smoothly complete the deregistration of your Hong Kong company in Harbin.

1. Confirm Eligibility Does Your Company Qualify for Deregistration?

According to the Hong Kong Companies Ordinance and related regulations, a Hong Kong company may apply for deregistration under the following circumstances

1. No business activity and no outstanding liabilities - The company has never conducted business since incorporation, or has ceased operations recently and has no debts.

2. Voluntary winding up - Shareholders unanimously agree to terminate operations, and assets and liabilities are settled through a liquidation process.

3. Compulsory winding up - The company is insolvent and has been subject to bankruptcy proceedings initiated by creditors.

If your company falls under the first category, it can usually apply for deregistration through the Companies Registry. This method is relatively straightforward and suitable for most small businesses.

2. Prepare Required Documents Organize Key Files in Advance

Regardless of the chosen deregistration method, a series of essential documents must be prepared. The following is a common checklist

Certificate of Incorporation CR

Business Registration Certificate BR

Latest Annual Return NAR1

Board or Shareholder Resolution signed and stamped

Identity proof of liquidator or authorized representative

Bank account closure confirmation

Notice of No Objection to Deregistration NDR issued by the Inland Revenue Department

Please note As of August 2025, the Inland Revenue Department updated its review criteria for deregistration, requiring all applying companies to ensure that all tax obligations-such as profits tax and salaries tax-have been fully fulfilled before submission. It is highly recommended to consult a professional advisor or lawyer prior to formal application to avoid any omissions.

3. Choose the Right Approach Self-application or Engage an Agent?

Currently, there are two main ways to deregister a Hong Kong company

1. Self-application Suitable for Simple Cases

If you are familiar with the process and the company has no debts or disputes, you can apply directly through the Companies Registry website at https//www.cr.gov.hkhttps//www.cr.gov.hk. You will need to submit the application form Form DR1 online, mail the physical documents to the designated address, and pay the current fee of HKD 2,690.

2. Engage a Local Professional Firm Suitable for Complex Cases

For companies based in Harbin but unfamiliar with Hong Kong administrative procedures, engaging a qualified accounting firm, law firm, or business service provider is a more reliable option. These firms can assist in preparing the full set of documents and follow up on the approval process to ensure efficiency and compliance.

In recent years, as cross-border service demand has increased, many professional firms headquartered in Shenzhen and Guangzhou have established branches or partnerships in Harbin, making it more convenient for mainland enterprises to handle related matters locally.

4. Be Mindful of Timelines How Long Does the Deregistration Process Take?

From submission to final deregistration, the entire process typically takes 4 to 6 months. The duration may vary depending on

Completeness of submitted documents

Whether tax review is required

Third-party objections e.g., from creditors

Whether a general meeting or court approval is necessary

During this period, applicants should closely monitor notifications from the Companies Registry and the Inland Revenue Department. Prompt response to any request for additional documents is crucial to avoid interruptions or delays.

5. Special Considerations for Harbin-based Companies

Although the deregistration of a Hong Kong company is governed by Hong Kong law, companies operating in Harbin should also pay attention to the following

1. Local Business License Changes or Cancellation - If the Hong Kong company has a representative office or foreign-invested enterprise in Harbin, you must also apply for changes or cancellation with the local market supervision bureau to ensure compliance on both sides.

2. Foreign Exchange and Fund Settlement - If the company has held offshore accounts or engaged in cross-border transactions, proper account closure must be arranged in advance to prevent unnecessary exchange losses or regulatory risks.

3. Human Resources Matters - Issues such as employee severance and contract termination must be handled in accordance with local labor laws to avoid disputes.

4. Intellectual Property and Brand Ownership - Before deregistration, clarify the ownership of trademarks, patents, or other intangible assets to prevent asset loss.

6. Conclusion

In today’s uncertain global economy, timely restructuring and rational market exit have become crucial strategic decisions for business leaders. For Hong Kong companies operating in Harbin, understanding and following the correct deregistration procedures not only demonstrates corporate responsibility but also upholds integrity toward future business partners.

If you are considering deregistering your Hong Kong company, it is advisable to plan early, thoroughly assess your company’s current status, choose the appropriate deregistration method, and seek professional assistance to ensure every step is lawful and compliant. Only in this way can you achieve a smooth and orderly exit, bringing your business to a proper and complete close.