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A Complete Guide to Starting a Business in the U.S. A Step-by-Step Manual for Smooth Registration and Operations

ONEONEJul 29, 2025
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How to Successfully Start a Company in the United States A Comprehensive Guide

In recent years, as global economic integration has accelerated, more and more entrepreneurs and business owners have turned their attention to overseas markets-especially the United States, the world’s largest economy. According to data released by the U.S. Department of Commerce, the U.S. economy maintained steady growth in 2025, with the entrepreneurial environment continuing to improve, attracting a large number of international investors to establish businesses. However, for entrepreneurs entering the U.S. market for the first time, starting a company remains a complex and challenging task.

A Complete Guide to Starting a Business in the U.S. A Step-by-Step Manual for Smooth Registration and Operations

This article provides a comprehensive guide on how to set up a company in the U.S., covering key areas such as choosing the right business structure, registration procedures, tax systems, and legal compliance.

1. Choosing the Right Business Structure

The first step in setting up a U.S. company is to select the appropriate business structure based on your business model and long-term goals. Common types include

1.1 Limited Liability Company LLC

This is the most popular structure among international entrepreneurs. An LLC offers flexible management, limited liability protection for its members, and pass-through taxation, meaning the company itself does not pay corporate income tax. Instead, profits are reported on the members’ personal tax returns.

1.2 C Corporation C-Corp

Ideal for companies planning to go public or raise venture capital funding. A C-Corp can issue unlimited shares, but it is subject to corporate income tax. Additionally, dividends paid to shareholders are taxed again on their personal returns-known as double taxation.

1.3 S Corporation S-Corp

Similar to an LLC in that it offers pass-through taxation, but with strict limitations on the number and type of shareholders limited to U.S. citizens or permanent residents.

1.4 Partnership

Suitable for businesses with two or more co-owners who share legal responsibilities.

For most international entrepreneurs, especially in the early stages, an LLC is often the most suitable choice, offering legal protection without excessive tax burdens.

2. Company Registration Process

The process of setting up a company in the U.S. is relatively transparent but requires careful preparation of documentation. The basic steps are as follows

2.1 Choosing a State of Registration

Each U.S. state has its own corporate laws and tax policies. Delaware, Nevada, and Wyoming are popular choices due to favorable tax policies, strong legal frameworks, and privacy protections. For example, Delaware does not impose a state corporate income tax.

2.2 Company Name Search and Registration

Check the availability of the desired company name on the official website of the chosen state. Some states allow online registration.

2.3 Filing Formation Documents Articles of Organization or Certificate of Formation

Submit the formation documents to the state, including the company name, registered address, and business purpose.

2.4 Applying for an Employer Identification Number EIN

All U.S. companies must apply for an EIN from the Internal Revenue Service IRS. This nine-digit number serves as the company’s unique identifier, used for opening bank accounts and filing taxes.

2.5 Drafting an Operating Agreement

Although not required in all states, an operating agreement clarifies governance structure, ownership, and management rules.

2.6 Opening a Corporate Bank Account

After registration, you can open a bank account at major U.S. banks such as Citibank or JPMorgan Chase, or through remote banking services.

3. Tax and Compliance Requirements

The U.S. tax system is complex, and tax rates and regulations vary by state. Here are key areas entrepreneurs should focus on

3.1 Federal and State Taxes

U.S. companies are subject to federal corporate income tax, which is generally 21%. Additionally, companies must pay state-level corporate taxes. For example, California imposes a corporate tax rate of up to 8.84%.

3.2 Sales Tax

If your business involves selling goods or services, you may need to collect and remit sales tax to the state. Sales tax rates vary by state-4% in New York, for instance, while Oregon does not charge sales tax.

3.3 Employee Taxes and Payroll Management

If you hire employees, you must pay federal and state employment taxes and comply with labor laws such as the Fair Labor Standards Act FLSA.

3.4 Annual Reports and Renewal Fees

Most states require companies to file annual reports and pay renewal fees to maintain active status. It is advisable to consult with a professional accountant or attorney to ensure compliance.

4. Special Considerations for International Investors

While the U.S. allows foreign nationals to register companies, there are several important considerations

4.1 No U.S. Visa or Residency Required

Foreigners can register a U.S. company without a visa or green card. However, if you plan to live and operate in the U.S. long-term, you may consider applying for a suitable visa, such as the E-2 Treaty Investor Visa.

4.2 Remote Registration and Operations

Many states allow remote registration, and some professional services can assist with the entire process, including company formation, EIN application, and bank account setup.

4.3 Alternative Banking Solutions

Due to high barriers for foreign clients, some entrepreneurs opt for international banks such as HSBC or Standard Chartered, or fintech platforms like Mercury or Payoneer, which offer virtual U.S. business accounts.

4.4 Language and Cultural Differences

While the U.S. is a multicultural society, it’s important to be mindful of cultural nuances in business communication, especially in customer service, contract negotiations, and marketing.

5. Success Stories and Future Trends

In recent years, more Chinese entrepreneurs have chosen to register companies in the U.S., particularly in the fields of technology, e-commerce, and education. For example, in the third quarter of 2025, Chinese cross-border e-commerce company SHEIN established a new subsidiary in the U.S. to expand its North American market. AI startups like DeepBrain have also chosen to base their headquarters in the U.S. to access more funding and talent.

According to a report by the U.S. Small Business Administration SBA, new business registrations in the U.S. increased by 8.2% in 2025, reflecting strong entrepreneurial vitality. This trend presents excellent opportunities for international entrepreneurs.

Conclusion

Establishing a company is a crucial step in pursuing an international business strategy. While the U.S. market presents challenges, it also offers tremendous opportunities. With proper preparation, selecting the right business structure, following compliance procedures, and effectively managing tax and legal obligations, international entrepreneurs can successfully launch and grow their businesses in the United States.

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I am Alan, a business consultant specializing in HK company registration, bank account opening, tax compliance and CBEC.

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