Planning to Start a Company in Singapore? Essential Documents Registration Steps Revealed!

How to Register a Company in Singapore Essential Documents and Steps Revealed!

In recent years, as the global economic landscape continues to evolve, more and more entrepreneurs and small to medium-sized business owners have turned their attention to the Southeast Asian market. As one of Asia's most competitive business hubs, Singapore has become a top destination for international investors due to its stable political and economic environment, efficient legal system, and business-friendly climate.

According to the World Bank’s 2025 Ease of Doing Business Report, Singapore consistently ranks among the top countries globally, particularly excelling in the category of starting a business. Its transparent and efficient processes have attracted a large number of foreign companies. So, if you're considering setting up a company in Singapore, what documents do you need, and how should you proceed? This article will reveal the key steps and required documents for registering a company in Singapore.

1. Basic Requirements for Company Registration in Singapore

Before preparing your documents, it’s essential to understand the following basic requirements

1. Company Type

The most common type of company in Singapore is the Private Limited Company Pte Ltd. This structure offers limited liability to shareholders and is suitable for most small and medium-sized enterprises.

2. Shareholders and Directors

At least one local director is required - this can be a Singapore citizen, permanent resident, or a foreigner holding an Employment Pass. However, shareholders can be foreigners.

3. Company Secretary

A company secretary must be appointed within six months of incorporation. The secretary must be a Singapore resident.

4. Paid-up Capital

There is no minimum capital requirement in Singapore. A company can be registered with as little as 1 Singapore dollar SGD, although the amount can be adjusted based on business needs.

2. Key Documents Required for Registration

To register your company in Singapore, you will need the following documents

1. Company Name

The proposed company name must be submitted to the Accounting and Corporate Regulatory Authority ACRA for approval. It must be unique and not similar to any existing company name.

2. Constitution Company Bylaws

This outlines the internal governance rules of the company, including shareholder rights and board responsibilities. It is usually drafted by a registered filing agent.

3. Details of Shareholders and Directors

This includes copies of passports, residential addresses, and contact information. If the shareholder is a corporate entity, the business license and certificate of incorporation are required.

4. Registered Address

The company must have a physical address in Singapore - a P.O. Box is not acceptable.

5. Appointment of Company Secretary

A formal appointment must be made after incorporation, and relevant documents must be submitted.

6. Bank Account Information

While not mandatory at the time of registration, it is advisable to open a Singapore bank account shortly after registration to facilitate business operations.

3. Key Steps to Register a Company in Singapore

The company registration process in Singapore is straightforward and can be completed online

1. Name Approval

Submit the proposed company name via ACRA’s online system. Approval is usually granted within minutes.

2. Prepare Registration Documents

Gather and prepare the constitution, shareholder and director details, and proof of registered address.

3. Submit Application

Use ACRA’s BizFile+ system to submit your registration application electronically.

4. Receive Business Profile Certificate of Registration

Once approved, ACRA will issue a Business Profile, which serves as the official registration certificate.

5. Appoint a Company Secretary

This must be done within six months of incorporation, as required by law.

6. Apply for Business License if applicable

Certain industries, such as food services, education, and finance, require additional licenses.

7. Open a Corporate Bank Account

Most banks require at least one director to be present in person when opening a corporate account.

4. Timeline and Costs

The entire registration process typically takes 1-3 business days, depending on how quickly documents are prepared.

Estimated Costs

ACRA Registration Fee SGD 300-500

Company Secretary Fees SGD 300-1,000

Other service or agent fees may apply

Overall, the cost is relatively low, and the process is efficient and user-friendly.

5. Why Choose Singapore for Company Registration

Beyond the streamlined registration process and affordable costs, Singapore offers several compelling advantages

Favorable Tax Regime

Singapore has a maximum corporate tax rate of 17%, along with various tax incentives and exemptions. It also has double tax treaties with many countries, facilitating international business.

Financial Freedom

As a global financial hub, Singapore allows free inflow and outflow of capital with no foreign exchange controls.

Strategic Location

Situated at the crossroads of Southeast Asia, Singapore provides easy access to major markets in China, ASEAN, and India.

Government Support

Singapore offers various startup support programs, such as the SME Development Fund and the Innovation and Enterprise Program, to help new businesses grow.

6. Conclusion

As global economic integration deepens, more businesses are looking to expand internationally. Singapore, with its mature and highly internationalized business environment, serves as an ideal launchpad. Whether you're a startup or an established company, registering a business in Singapore can be a smooth and rewarding process if you are well-prepared and follow the correct procedures.

We hope this guide has provided you with practical insights and helps you successfully launch your business in Singapore.