HK Company Name Change Guide Easily Master the Process

How to Successfully Change the Name of a Hong Kong Company? A Complete Guide

During a company’s development, changing its name is not uncommon. Whether it's for brand upgrading, business transformation, or adjustments in market strategy, changing a company’s name is a significant decision. For businesses registered and operating in Hong Kong, completing a name change involves not only legal procedures but also coordination with multiple departments and institutions. This article combines the latest policy updates and practical experience to provide you with a comprehensive guide on how to change your Hong Kong company’s name.

1. Why Change a Company Name?

Understanding common reasons for name changes can help determine whether this process is truly necessary

Brand Rebranding or Strategic Adjustment As companies expand into new markets or launch new services, they may want a name that better reflects their core values.

Avoid Infringement or Disputes If the current name is too similar to another company’s, there may be risks of trademark or trade name infringement.

Enhance Professional Image As a business grows, the original name might no longer reflect its level of professionalism.

Meet Client or Partner Requirements Some financial institutions or bidding projects may require specific naming standards.

According to recent news reports, in 2025, several tech startups changed their names after securing funding to align with international branding strategies. For example, an AI company formerly known as Zhishuan Tech rebranded to AuraTech to enhance global recognition.

2. Basic Requirements for Changing a Company Name

Under Hong Kong’s Companies Ordinance Cap. 622, a company may legally apply to change its registered name. However, before submitting an application, the following conditions must be met

The company is duly registered and remains legally active.

There are no outstanding debts or ongoing legal proceedings.

The proposed new name is not already registered by another company.

The new name does not contain sensitive words such as bank, insurance, or any terms against public interest.

If the company is listed, it must also comply with the rules of the Hong Kong Stock Exchange and fulfill disclosure obligations.

3. Detailed Steps to Change a Company Name

Step 1 Hold a Shareholders’ Meeting and Pass a Resolution

Changing a company name is considered a major matter and must be approved by a special resolution at a shareholders' meeting-requiring at least 75% of voting rights in favor. A written resolution should be prepared and retained for future reference.

Step 2 Submit the Application to the Companies Registry

You need to complete and submit either Form NNC1 for private limited companies or NNC1SP for companies limited by guarantee, along with the following documents

A copy of the special shareholders’ resolution

The proposed new name

Payment of the current application fee HKD 1,045

Since 2025, the Companies Registry has strengthened its scrutiny of proposed names, particularly regarding misleading content or potential infringement. It is advisable to conduct a preliminary name search before submission to ensure availability.

Step 3 Wait for Approval

Typically, the Companies Registry takes about 3 working days to process a complete application. If approved, a Certificate of Change of Name will be issued, officially confirming the name change.

Step 4 Update Relevant Documents and External Information

Once the certificate is received, the company must promptly update the following

Business Registration Certificate apply through the Inland Revenue Department

Company chop, letterhead, business cards, and contract templates

Notification to banks, clients, suppliers, and partners

Updates on official websites and social media platforms

If applicable, apply for a change in the registered owner’s name for trademarks

This step is often overlooked but crucial for ensuring smooth business operations. According to 2025 media reports, an e-commerce company failed to update its bank account information after a name change, leading to payment delays and cash flow issues.

4. Key Notes and FAQs

Q1 Can I continue using the old name as a business name?

Yes. Under Hong Kong law, a company may continue to use its former name as a business name Business Name, provided it registers the name separately with the Companies Registry.

Q2 Will existing contracts be affected by the name change?

No. The legal obligations and contractual rights remain unchanged. However, it is advisable to issue supplementary agreements with key partners to clarify the relationship between the old and new names.

Q3 Do I need to re-register my trademark?

If your trademark uses the original company name, it is recommended to apply for a change in the registered owner’s name to maintain clarity of ownership.

Q4 Should the company’s Articles of Association be updated?

While a name change does not automatically amend the Articles of Association, it is advisable to revise the relevant sections to reflect the new name for consistency.

5. Conclusion

Changing a company name is a significant milestone in its growth journey. While the process may seem straightforward, it involves numerous legal and operational considerations. In a highly regulated environment like Hong Kong, following the correct procedures, preparing complete documentation, and managing follow-up tasks carefully are essential for a successful name change.

If you're considering renaming your Hong Kong-based company, plan ahead, and consult professionals to ensure each step is handled smoothly. Only then can the rebranding bring real opportunities for growth and innovation.