How Long Does Canadian Notarization Authentication Take? A Comprehensive Analysis Practical Guide

How Long Does Canadian Notarization and Authentication Take? A Detailed Guide

With increasing international exchanges, more and more people need to use Canadian documents in China or other countries-for purposes such as studying abroad, immigration, or business cooperation. These documents often require notarization and consular authentication also known as dual authentication before they are accepted by foreign authorities.

One of the most frequently asked questions is how long does the Canadian notarization and authentication process take?

This article provides a comprehensive breakdown of the timeline, influencing factors, and practical tips for speeding up the process.

I. Basic Process of Canadian Notarization and Authentication

Before diving into timing details, it's important to understand the full authentication process.

Typically, a Canadian document-such as a birth certificate, marriage certificate, diploma, or business license-that needs to be used in China must go through the following steps

1. Notarization by a local Canadian notary public

2. Authentication by Global Affairs Canada GAC at the federal level

3. Consular authentication by the Chinese embassy or consulate in Canada

This three-step process is referred to as triple authentication or dual authentication. Some provinces may allow provincial-level authentication followed directly by consular authentication, skipping the GAC step, but the overall procedure remains largely similar.

II. Estimated Time for Each Stage

1. Local Notarization by a Lawyer Notary Public

This is usually the fastest step. As long as you can schedule an appointment, the notarization can be completed within a day or two. Many law firms now offer remote services via video conferencing, which saves travel time.

Average processing time 1-2 business days

2. Authentication by Global Affairs Canada GAC

This is one of the key-and often slowest-steps in the process. According to recent reports, due to increased demand post-pandemic and internal restructuring, GAC processing times have lengthened.

As of now, GAC’s official standard processing time is

Standard service ~20 business days ~4 weeks

Express service with additional fee ~5 business days

> According to a Vancouver Sun report from August 2025, Canada is considering streamlining the GAC authentication process to meet growing international demand. An electronic system is expected to launch in the coming years, which should significantly improve efficiency.

3. Authentication by the Chinese Embassy or Consulate in Canada

The final stage involves submitting the document to the Chinese embassy or consulate in Canada, either in person or by mail.

Processing time Approximately 10 business days

No express option available

Note that holidays-especially major ones like Chinese New Year or National Day-can cause delays due to longer wait times.

III. Total Estimated Time and Influencing Factors

Adding up all three stages

Standard process total time 30-35 business days ~6-7 weeks

Express process total time 16-18 business days ~4 weeks

However, actual timelines may vary based on several factors

1. Type of document - Court judgments or legal documents may take longer.

2. Regional differences - Processing speeds can vary across cities.

3. Need for translation - Most documents submitted to China require a Chinese translation, adding a few extra days.

4. Holidays - Public holidays in both Canada and China affect turnaround times.

5. Completeness of materials - Missing or incorrect documents will result in delays.

IV. Tips to Speed Up the Process

If you want to minimize waiting time, consider the following suggestions

1. Plan ahead - Don’t leave it until the last minute, especially for critical matters like visas or school admissions.

2. Opt for express service - Though more expensive, GAC’s express service can save valuable time in urgent cases.

3. Use professional agencies - Reputable immigration consultants or notarization agents can streamline the process and reduce errors.

4. Leverage e-notarization - Some provinces now offer digital notarization services, allowing remote signing and electronic delivery.

5. Check formatting requirements - Confirm in advance whether color copies or original documents are needed to avoid resubmission.

V. Conclusion

The time required for Canadian notarization and authentication typically ranges from one to two months, depending on the service type and various external factors. With express options and careful planning, it’s possible to complete the process in as little as four weeks.

As Sino-Canadian relations continue to deepen, authentication procedures are gradually becoming more efficient. For individuals planning to use Canadian documents abroad, starting early, preparing thoroughly, and staying informed about policy changes are essential for a smooth experience.

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