How to Smoothly Register a Singapore Company for Mainland Firms? A Complete Guide

How Can Mainland Chinese Companies Successfully Register a Company in Singapore? A Comprehensive Guide

In recent years, as the global economic landscape continues to evolve and China's Going Global strategy advances, more and more mainland Chinese enterprises have begun to turn their attention to overseas markets. Among them, Singapore has become one of the top choices for many mainland companies seeking to expand internationally. This is due to its stable political environment, robust legal system, efficient business climate, and strong trade relations with China.

According to the latest data released by the Accounting and Corporate Regulatory Authority ACRA of Singapore, the number of newly established businesses in the first quarter of 2025 increased by nearly 12% year-on-year, with a significant rise in investment from Asian countries. Mainland Chinese companies account for a considerable portion of this growth. This indicates that despite the complex and volatile international economic environment, Singapore still holds strong appeal for mainland enterprises.

So, how can mainland companies successfully register a company in Singapore? This article provides a detailed breakdown covering registration procedures, required documents, tax policies, and frequently asked questions, aiming to help new companies navigate the process more smoothly.

Why Choose Singapore?

Before diving into the registration process, let’s first explore why Singapore has become such a popular destination for mainland enterprises

1. Favorable Tax Regime

Singapore operates on a territorial taxation system, where the maximum corporate income tax rate is 17%, significantly lower than the 25% in mainland China. Additionally, there are various tax incentives, such as full tax exemption for the first SGD 300,000 of profits for startups.

2. World-Class Business Environment

According to the World Bank’s Ease of Doing Business Report, Singapore consistently ranks at the top globally. The incorporation process is fast and transparent, typically completed within 1-3 days.

3. Mature Financial System

As one of the world’s leading financial centers, Singapore offers a well-developed banking system and capital market, making it easier for companies to raise funds and manage finances.

4. Strategic Location

Located at the heart of Southeast Asia, Singapore serves as a gateway to ASEAN countries and China, offering convenient access to the broader Asia-Pacific market.

Basic Steps to Register a Company in Singapore

For mainland companies, registering a business in Singapore is not overly complicated, but several key steps must be followed carefully

1. Determine the Company Type

Common options include

Private Limited Company Pte. Ltd.

Branch Office

Representative Office

Most mainland companies opt for a Private Limited Company because it has separate legal identity, offers limited liability protection, and is more suitable for long-term operations and fundraising.

2. Prepare and Submit the Company Name

The proposed company name must first be approved through ACRA’s online portal to ensure it is available. It’s advisable to prepare 2-3 alternative names to increase the success rate.

3. Submit Required Documents

The following core documents are typically needed

Company Constitution Articles of Association

Identification and address proof of directors and shareholders

Proof of registered office address a virtual address provided by a registered agent may be used

Appointment letter of the company secretary

Singapore law requires every company to appoint at least one local secretary. Additionally, at least one director must be a Singapore resident citizen, permanent resident, or Employment Pass holder. If mainland companies lack a qualified local director, they can engage professional service providers to supply a nominee director.

4. Complete Registration and Obtain Business License

Once all documents are submitted and approved, ACRA will issue a Business Profile company registration certificate within one working day. Afterward, any necessary industry-specific licenses can be applied for.

Taxation and Compliance Essentials

After successful registration, companies must also pay attention to ongoing compliance and tax obligations

1. Open a Corporate Bank Account

While some Singapore banks allow remote account opening, most require the company representative to visit Singapore in person. It’s recommended to schedule appointments in advance and consult professionals about required documentation.

2. Understand GST and Corporate Income Tax

Singapore imposes a Goods and Services Tax GST at 8% scheduled to rise to 9% in 2025. Businesses with annual revenue exceeding SGD 1 million are required to register for GST. Annual corporate tax returns must be filed on time, and proper accounting records should be maintained.

3. Annual Audit and Filing Requirements

All Singapore companies must hold an Annual General Meeting AGM and submit an Annual Return to ACRA each year. Even dormant or zero-income companies must fulfill these obligations to avoid penalties for late submission.

Common Questions and Practical Advice

Q1 Can the entire management team be based in mainland China?

A Yes, but at least one director must be a Singapore resident. Many companies use third-party services to meet this requirement.

Q2 What are the approximate registration costs?

A Official fees are around SGD 315 approximately RMB 1,600, plus agency fees, address rental, etc. Total budget generally ranges between SGD 2,000 and SGD 5,000.

Q3 When can the company start operating after registration?

A In most cases, operational eligibility begins on the day of registration, though certain industries may require additional permits.

Conclusion

With its open, efficient, and legally sound business environment, Singapore continues to attract global investors. For mainland companies looking to expand overseas and enhance their international brand image, establishing a Singapore entity is a strategic move worth considering.

However, registration is just the beginning. Ongoing operations, compliance, and market development are equally critical. It is advisable for companies to conduct thorough market research, align their plans with long-term strategies, and seek professional support when necessary. By doing so, they can ensure a smooth and sustainable journey into the international market.

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