Key Issues and Required Documents for Export Agent Preparation What You Need to Know!

Key Issues on Materials Preparation for Export Agents - Explained

With the advancement of global economic integration, more and more companies are turning their attention to export agency businesses. However, many still have questions about what materials are required for export agency operations. This article provides a clear overview of the key documents needed, based on recent industry practices, to help companies better understand and prepare accordingly.

1. Copy of Business License

The business license is a fundamental document proving the company’s legal right to operate and serves as one of the core materials in export agency work. When submitting a copy, ensure it is clear, complete, and stamped with the official company seal.

2. Copy of Organization Code Certificate

The organization code certificate acts as an identity document for the company and is another essential requirement. The copy must also be clearly presented and stamped with the company seal.

3. Copy of Tax Registration Certificate

This document certifies that the company has registered with local tax authorities and is mandatory for export procedures. As with the previous documents, the copy should be clear, complete, and carry the company seal.

4. Export Agency Contract or Agreement

An export agency contract or agreement outlines the rights and responsibilities of both parties involved. It forms the foundation of the cooperation. Before signing, both parties should fully understand and negotiate all terms to ensure mutual interests are protected.

5. Export Goods List and Related Supporting Documents

The goods list includes detailed information such as product names, quantities, and prices. Supporting documents typically include customs declarations, commercial invoices, and packing lists. These files serve as the basis for customs inspection and are crucial in the export process.

6. Legal Representative's ID Proof and Power of Attorney

The legal representative's identification verifies the identity of the company’s leader, while the power of attorney authorizes someone else to act on behalf of the company in export matters. Both are mandatory documents and must include valid ID proof of both the legal representative and the authorized agent.

7. Other Relevant Certificates

Depending on the nature of the export business, additional documents may be required, such as product quality certificates or environmental compliance certifications. These can significantly enhance the success rate of export procedures and should be prepared according to specific requirements.

Summary

To engage in export agency activities, companies need to prepare the following documents copies of the business license, organization code certificate, and tax registration certificate; export agency contracts or agreements; export goods lists and related supporting documents; legal representative identification along with a power of attorney; and any other relevant certificates. All documents must be clear, complete, and stamped with the company seal. We hope this guide provides useful reference for companies aiming to smoothly conduct export agency operations.