How to Notarize a U.S. Same-Person Statement? These Tips Will Help You Nail It!

How to Notarize a Same Person Declaration in the U.S.? These Key Points Will Help You Master It!

In recent years, with the development of globalization and frequent international exchanges, an increasing number of people have chosen to conduct business, purchase property, or apply for visas in the U.S. However, during these processes, it is often necessary to provide notarized documents to verify the authenticity of certain information, such as the same person declaration notarization. So, what exactly is a same person declaration notarization? How can it be handled? This article will introduce you to this process in detail, combining relevant news information from recently.

What is a Same Person Declaration Notarization?

A same person declaration notarization refers to legally confirming that different identity certificates, such as passports, ID cards, driver's licenses, etc., belong to the same individual. This notarization is typically used in cross-border affairs, such as applying for a U.S. visa, opening a bank account, inheriting assets, or other situations where personal identity needs to be proven.

For example, Chinese citizen Li Hua plans to purchase a property in the U.S. Since his submitted documents include both a Chinese passport and an American green card, he needs to obtain a same person declaration notarization to prove that the information on these two documents belongs to the same person.

Steps to Handle a Same Person Declaration Notarization

1. Prepare Materials

First, you need to prepare relevant identity proof documents, including but not limited to passports, ID cards, driver's licenses, marriage certificates, etc. You also need to fill out a statement form clearly stating that the information on these documents belongs to the same individual.

2. Find an Appropriate Notary Institution

In China, you can go to the local notary office for a same person declaration notarization. In the U.S., you can choose law firms or specialized notary service agencies. Recently, there has been news reporting that a well-known law firm in New York has launched new online notary services, greatly facilitating clients, especially those applicants who cannot personally attend due to the pandemic.

3. Schedule and Submit Materials

After determining the notary institution, you need to schedule a time in advance and bring all prepared materials. During the pandemic, you may need to communicate with the notary via phone or email, or even complete part of the process through video conferencing.

4. Sign the Statement Form

Signing the statement form in front of the notary is the most critical step in the entire process. The notary will verify your identity and ensure that you fully understand the content of the statement. Recent news mentioned that a Chinese student missed their visa application due to failing to sign the statement form on time, serving as a reminder to complete this step on time.

5. Collect the Notarized Document

After signing, the notary will issue an official notarized document. This document usually bears the seal of the notary office or law firm and has legal effect. If you choose mail services, make sure to confirm the reliability of the courier company to avoid losing the document.

Precautions

Plan Ahead The processing time for a same person declaration notarization may be affected by various factors such as holidays and the completeness of the materials. It is recommended to plan ahead and allow sufficient time.

Avoid Forgery Any false information could lead to serious legal consequences. Recent media reports have covered a case involving forged documents, reminding everyone to act honestly and credibly.

Understand Local Regulations Different countries and regions may have different requirements for notarization. Before proceeding, it is best to consult professionals to ensure compliance with local regulations.

Conclusion

Although handling a same person declaration notarization may seem cumbersome, following the correct steps will allow you to complete the process smoothly. Whether it’s for purchasing property, studying abroad, or other purposes, having legitimate and valid notarized documents is essential. Hopefully, the information provided in this article will help you easily master the method of handling a same person declaration notarization, providing protection for your international affairs!